Attendance

1. Yummy
2. Mike
3. Bok
4. Chandler (Flying Baozi)
5. Pauan (Cucumburners)
6. Chandra (Adrenaland)
7. Stack
8. Francesca (Shalanaya)
9. Davide (Deeper Joy)
10. Elaine (Regional Contact)
11. Suskita (Light Dream)

Camps

• Missed camps: JB&TOB, Hammockville, Camp Jamboree
• Introduction of new camps and new beautiful faces. Yay!
• Yummy: Would be good to have MiniCamps have camp layouts (structures, tents, etc) – needed for placement and final infrastructure set-up
• will handle spice’n’vice camp guide

Contract, Electricity

• Tim’s electricity distributor request has been denied by site due to expense.
• Conversation about distributor/generator/power requirements
• Landlord is going to set up wires, cables enough to provide a center stage. Most of the power will be at center stage. Other (low) power will go to 5 areas. 
• Elaine will ask Tim what his tech requirements are, and what power will be available from that low power.
• Long story short: Need requirements by end of tomorrow (March 9)
• there is viable option to suggest people / checking other regional experience on solar power supply to camps/activities
• Contract talk closed

Tickets

• have sold 126 at last check before meeting.
• Soft limit of 600 tix
• Chandler—can easily get 1,000 ppl, just depends on which 1,000 attendees do you want.
• Bok—we’ve gotten some emails, and people have gotten in touch with him about tickets.  NEEDS HELPS WITH TRANSLATIONS!
• Tickets closed

Spring Kick Off  at Uncaffe

• 5/6 groups selling at Uncaffe, DB pays cost of booth (200/booth)
  • No outside food or drinks allowed. Themecamps to sell for fundraisers
  • Program with workshops?  Needs to be submitted by mid-next week.
  • Let’s have some art project promotion, Artists can shout out their projects
  • Kickoff—12pm until 7
  • Need a stage manager for the event—art pitch, theme camp intros, workshops, decoration
• suggest we record theme camps and arts presentation at kick off for simple promo and mix-match usage.
• Kickoff closed

Ministry Reports

• Website
  • Bok-working hard to get translated website looking good.
  • DEFINITELY needs help with translation. 
  • E-mails aren’t being opened that often. 
  • Only 4-8% open rate.  Lower than usual 15%.
• WeChat channel is doing well
• MiniVol
  • had a meeting yesterday, Minivollers are Amira, Aaron, Biboux, Zach in spirit at the moment. 
  • Fran feel a lead is still missing.  Volunteer team overall could be stronger. Nominating Chandler for volunteer main helper.
  • Doing booths, have plans for Ladyfest and Kickoff to help with recruitment.  Have 15ish people confirmed.  Have list from last year as well but low response. Will start matching up names. 15ish feels like understaffed.
  • Volunteer party? Food and drink available at burn?— we will do a social gathering soon
• Mini Art
  • Art deadline application will close on the 18^th, Still have 7k RMB in grant money available
• MiniProp
  • WE NEED HELP. 
  • Have fairly good systems, basic level. 
  • Need internal prop to existing members re: education, new community members. 
  • Need graphic designers, content managers.
  • We need doers.
  • Could do a wanted section on emails, website.
  • Need people willing to get involved
  • Need a DB production kit for Barcamp, Recharge, and similar events
  • Functional event proposed: Wine and Sign—signcrafting event–Let’s make this next event. March 31^st? General evening of crafting, signmaking,   (April 14^th and 21^st are build days)  DATE TBA
• Ministry of a parenthesis of the meeting
  • Have container on site to use for storage
  • Portapotties can be separated 5×5.  Price for 15 toilets will be 18k. Negotiate and get 21 toilets for 20k
  • Lots of pottytalk.  Filthy….oh yeah, DB is happening right near to a full moon.
• MiniEd
  • needs drastic infusion of activation!
• Effigy
  • Has delays with material supply—waiting for a few replies from sources
  • Magic Ma is working on branches and bamboos
  • Test build is TBC March 28—Can be done with 2^nd sitecheck? Purpose of check is power
• Sitecheck
  • needed for clear placement.   MARCH 25 plan A for sitecheck.  
  • Need to get their asses in gear to get electricity going. 
  • 53 days to go.   6 weekends left (1 weekend each for Spring Kickoff, Spirit Tribe, Ladyfest)
  • Need to build event timeline now to May 1^st. Start from last year
  • Discussion about water, and LNT plans, bio-soap.. need to enforce LNT strategies for avoiding grey water dumping, etc
• Temple report
  • no real update, there is an idea of a simple structure as a “collective temple” maybe “the temple of communities” – but more details may come (positive or negative) after the weekend.
• Ministry report closed

Event Timeline

• April is for Event management and execution.
• Need to produce clear production timeline. Starting from last year Lum’s file – fran can start this off

Survival Guide

• Not up to date.  MUCH MORE content to add due to primitive nature of this site.

Fire

• No open fires allowed.  Possibility of fire pit?
• let’s build a barrel, at center camp and/or esplanade, one or two points of 24/7 fire for/from the community

Human Resources

• Have more planners than ever, organized theme camps, yet many Minis are underpowered. Need loads of help. 
• Lots of talk about collaborative live updating document system
• Eliminating network of nonsense.  Need to use ministry system better to get action
• Suskita demonstrating her task organization system. Lots of wide open eyes and nods and smiles.  Let’s check it.  She has invites.  It’s called Monday.
• “task list” how have people helping out
• Recurrent the idea of having a page on the website with “actions” like a list of stuff we should/would do but we can’t. So people can pick up and offer all year around help.

Attendance

1. Yummy
2. Elaine
3. Bok
4. Suci
5. Fran
6. Biboux

Ticketing

• Have a preview for the ticket sales – will fine tune details before release
• Ticket price could reasonably be set to around 350 for entry plus 150 for bus

Buses

• New departure location will be Shanghai Mart (Hongqiao area, Gubei metro station)
• Tentative departure timetable
  • 28th April 10AM
  • 29th April AM
  • 29th April LATE
  • 30th April AM

Placement

• General placement
  • Going for Esplanade-type setup
  • Main attraction on road
  • Camps and chills and treats in the forest
• Center Camp
  • Where to place it? In between forest and dock?
  • Who is taking care of it?

Spring Kick Off 

• Aim for March 10th
• Daytime event followed by fundraiser for Temple of Boom and Rolla 2 late
• Venues: possibly Specters/Cages

Ministry Updates

• Effigy
  • Working on wood burning test
• Volunteers
  • Waiting on Amira coming back
  • Clear list of actions to be completed
• Education
  • Needs to be pushed
  • Imagine workshop at the Burn
  • Imagine LNT explanation for Kick-Off event (Yummy and Fran)
• Propaganda
  • Needs more hands

till soon bitches!

Attendance

1. Fran
2. Pierre
3. Tucker
4. Kelly
5. Alice
6. Tim
7. Richie
8. Yummy
9. Mike
10. Magic Ma
11. Elaine
12. Mandy
13. Alana
14. Bok
15. Davide

Ticketing / Infrastructure

• Tickets
  • Have 60k from last year which can pay rent and art truck, plus 20k Art Grants
  • If 300 participants at 300 per ticket we make ~90k
  • If 500 participants at same price we make ~150k
  • Need to figure out potential costs of power and portable toilets before we can set the price.
  • Increase population to 500 will allow us to do lower ticket price.
  • Anticipatefuture costs of growth (more infrastructure, cost for organization/company bureaucracy, etc.).
  • Aim to have tickets on sale by end of February
• Power
  • Still need to check with Landlord about power situation (negotiate about installing more power/check what power supply is available).
  • Tim suggests hiring instead of buying – pain free setup and safety but need to understand what we need
  • We aim to bring electricity to sound systems (Adrenaland, Temple of Boom, Kitchen, Center Camp)
  • Get theme camps to supply power needs and encourage people to bring their own batteries or explore (e.g.) solar power.
  • Can rent generators by the hour.
  • Can cost up to 80k a day.
  • Look into sourcing locally to the site – will be cheaper simply because we won’t need to move them as far.
• Toilets
  • Could cost up to 60k.
  • Need more detailed information.

Art Updates

• Event on the 30th January
• Everything is nice and clearly set
• Daliah is very supportive and nice offering a great deals
• Timeline and schedule all set
• Pierre will bring pictures exhibition
  • Elaine will get from storage
• Event needs greeters (Fran?, Elaine?, Yummy?)
• 7-8 PM Chill and chat, plus videos and Tucker DJing
• 8 onwards info-meeting (art info, past year’s art, presentation of this year’s art per-submitted + open mic on ideas + some games)
• Add a paper board for brainstorming on site
  • Alana to bring
• Present also flyers/QR codes for theme camps
• Yummy to help make event bilingual
• Grant application deadline will be March 11th
  • Application form editing almost done
  • Using Question Pro for art applications
  • Application will separate art, theme camps and workshops
    • Who is doing it?
• Everyone to reach out and spread the call, especially with Chinese network.

Census/Demographics

• Get info from last years tickets about population attendance
• Elaborate on the idea of a Census
• Contact Chris and Travis

Site Visit Anji #2

• Two main tasks
  • Evaluate feasability
  • Push landlord to take a position sooner and clarify contract details
• Second site check on Feb 4th (to be confirmed)
  • Tim, Davide, Fran, Elaine, Bok
  • There is a WeChat group for this

Effigy Update

• Magic Ma presents the funking amazing spiral of flames that will be a dragon made of tree branches sourced in Shanghai with a bamboo frame
• 9m long, 5m tall, each section 1m long, 36 sections. Tied together with rope.
  • Magic Ma to provide material quantities and predicted costs
• Can test build in Dianshan Lake in April then transport to site from there
• May need kindling to burn it
  • Fran to verify burnability and fire flow on spirals with HQ team
• Fundraiser already set up and will start very soon
• Need 10 people over 4 days to build (ask last year’s team?)
• Build on-site? Worried about unpredictable weather
• Source bamboo from Anji locals?

Spring Kickoff

• Confused discussion about locations
• Need to define event: Fundraiser or Precompression?
• Best idea: indoor picnic
• Theater from past years is a potential location (Elaine knows it)
• Tentative dates?
• Yummy pushing for this to be the best event of the year

New Theme Camp

• Shall we have a call out for new theme camps or a suggestion board?
• Like the “family theme camp” could be pushed to the community.
• Diko suggested pushing more on the environmental aspects and opportunities to do it the Burner way
  • Add her to Ministry of Education
• Discussed possibility of bio-toilets – perhaps a long term project if the site lasts

We are all scattered around as stars in a cloudy sky. next table they are holding a networking events with open bar. Ciao ciao!

The number one reason a Burn fails to happen is because it can’t find a site. You can see in this year’s AfterBurn Report how many sites we checked to find the best venue for last year’s Burn.

We keep our ears to the ground for potential sites to use for a Burn constantly. As you’ll see later, it’s even important to have backup sites in case one site falls through.

What is a Site Visit?

Essentially a site visit is a day trip to a location we may want to use for Dragon Burn. If we like a site we may visit again to camp overnight to see how it feels. A couple of weeks before the Burn we visit the site again. This is to confirm placement for theme camps and the larger art installations.

Why Do Them?

We have had two successful Burns in the same Anji location on two separate years. Yet, the site isn’t without its problems, namely we can’t predict the water levels, and it is limited in size. We also had a problem in 2016 where the site became unavailable due to the G20 summit being too close. We couldn’t get a permit for Anji, forcing us to find a new site at the last minute.

So, there are two main reasons to keep searching for sites. First, so that we can find more suitable sites and grow as a community. And second, so we have backup locations in case our first choice falls through.

What Do We Look For?

Basically, we are looking to see if a site is suitable for a Burn. We have a checklist of items to look out for. This can includes the facilities available, proximity to local settlements, and how scenic the site is.

We also need to take safety into account as well. Can we safely burn an effigy at the site? How close is the nearest hospital and how do we get there? What areas will need extra lighting?

Finally, placement is important, especially during site visits closer to the Burn. We need to figure out where we can fit all the theme camps. We figure out how to organise the Burn so there are “quiet” areas and “sound stage” areas. And we also finalise where to put the effigy, temple and larger art installations.

The Future

This year we are looking at a new site that is also in Anji. This site should allow us to grow the community and provide everything we need to hold a successful Burn. Keep watching this space to learn more!

Join us for our next planning meeting on January 25th at the Naked Hub on Fuxing Lu. Topics for discussion will include Ticketing, updates on the Effigy, Art Outreach and a new Spring Kickoff Event. 

Meeting Minutes for 11th January

Here are the minutes for Dragon Burn’s last meeting. 

Attendance

1. Mandy
2. Francesa
3. Davide
4. Ursula Ping
5. Lulu
6. Paul
7. Angela
8. Alana
9. Elaine
10. Gaby
11. JLum
12. Bok
13. Meridith
14. Bibioux
15. Mike
16. Yummy
17. Richey

Site Check Review

Pros:

• HUGE
• Privacy
• Increase population!!!

Cons: 

• Non-level forest plains

Obstacles:

• Electricity
• More self reliance
• Light
• Spread out
• Intimacy
• layout

Old site review

Pros:

• Electricity
• Facilities – bathrooms/showers

Cons:

• Crowded
• Noise Complaints

Event Date

• April 28th – May 1st (Labor Day Holiday)

Ministry Report Run-down

Effigy

• Design – Magic Ma
• Material – burn testing?

Temple

• Nothing to report

Theme Camp 

• New camp! – Cucumburner

Art 

• Next steps – coordinate with website
• What should the theme be for 2018?

Storage Clean-Up 

• Date – march
• Re-organize the storage – keep, save, or toss
• Split costs with theme camps

AfterBurn Report

• First Complete Draft is done
• Need feedback before Saturday
• Will send to BMORG and publish on Monday

Spring Kickoff

• Need to hold next event soon to get people thinking about their projects
• Where to hold event?
• Use Mixpace? Richey contact Chris!